HRIS Administrator

Job ID
# of Openings
Human Resources


Responsible for maintaining integrity of HR technology systems, processing new hires, terminations, changes and various reports.  Performs training as it relates to technology.  


AP Keenan, an AssuredPartners company, is a successful insurance brokerage and consulting firm meeting the insurance needs of hospitals, public entities and California school districts. AP Keenan specializes in providing consulting services in the areas of: employee benefits, workers' compensation, loss control, financial, and property & liability. We have seen continuous growth and success, and are positioned to lead the industry into the 21st century. Together, with AssuredPartners, we continue to grow at a rapid pace, and so do the opportunities for our current and future employees.
This is a hybrid position.
SUMMARY: Responsible for maintaining integrity of HR technology systems, processing new hires, terminations, changes and various reports.  Performs training as it relates to technology.  
- Conduct new systems research, implementation and training.
- Maintain all HCap technology, including, but not limited to: ADP Workforce Now, iCIMS, DocuSign, SNOW, Replicon,etc.
- Provide HCap systems support to internal clients.
- Generate reports as required.
- Conduct web site reviews and updates.
- Oversee and coordinate computer training.
- Monitor software functionality, maintenance, upgrades, and revisions.
New Hires/Changes Processing:
- Act as System Administrator.
- Process new hires into the HRIS system.
- Process status changes, salary increases and employee changes.
- Train HCap team in the system, as needed.
- Input all pertinent personnel information.
- Location Change request, updating systems and work with the Employee and Payroll
- Job Code Request, work with recruiters and AP.
- Set up new hire files, follow-up on missing paperwork.
- Create SNOW tickets for New hires.
- Update reporting structure changes.
Termination Processing:
- Coordinate with payroll regarding final paychecks for terminations.
- Update and maintain termination forms, exit interview forms and exit checklist.
- Create Termination Notice
- Keenan Equipment follow-up, work closely with IT
- Prepare termination letters.
- Distribute packages as needed to field supervisors.
- Set up exit interviews.
- Send Termination Paperwork via DocuSign.
- Update HRIS.
- Check termination paperwork and close out termed files.
- Create tickets for Term employees
- Complete annual data audits.
- Prepare monthly and weekly reports and analyses.
- Distribute monthly Headcount report, semi-monthly Payroll report, monthly IT report, monthly birthday and anniversary reports, and monthly appraisal reports.
- Prepare monthly turnover report.
- Troubleshoot HRIS system issues with IT/ADP.
- Act as the HCap liaison with the IT department regarding the HR Intranet
- Respond to all employment verification requests.
- Assist in maintaining all Personnel Folders.
- Pull all Term Personnel/Benefits folders.
- Maintain all Out of State Work from Home Agreements (DocuSign & Q Drive).
- Process Name change request, work closely with IT.
- Process requests for Unemployment Insurance.
- Verify dates of employment, title and stated salary for reference checks.
- Other duties as assigned.
- Must have a minimum of three (3) years of Human Capital and Systems experience. 
- Detail oriented, highly organized and good follow-up skills. 
- Excellent tracking and follow-up skills. Good written and verbal communication skills.
- Ability to interface effectively with all levels of employees, management and co-workers.
SOFTWARE: Proficient in Microsoft Outlook, Excel, PowerPoint and Word and Workforce Now.  Adept at accessing business data from the Internet when required.


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